Skip to content
Parachute

Meeting notetaker

Parachute records the meeting and writes the notes, so you can stay in the conversation instead of typing through it. Send the notetaker to a Microsoft Teams, Google Meet or Zoom call, record on your computer, or capture an in-person meeting in the room. When the meeting ends, you get a structured file note and a full transcript, both as Word documents linked to the meeting.

Record a meeting

Open Notetaker in the sidebar and pick how the meeting is being held:

  • In person - record a meeting in the room using the desktop app. If you’re on the web, Parachute shows you where to download it
  • Microsoft Teams, Google Meet or Zoom - opens the meeting dialog for that platform

For an online meeting, you then choose how to capture it:

  • Invite the notetaker - a bot joins the call, records it and transcribes it. Other participants see it join, under your firm’s name and image if you’ve white labelled it
  • Record on this computer - the desktop app captures your microphone and the call audio locally. Nothing joins the meeting

Parachute remembers which capture method you used last, so your usual way is one click next time.

Invite the notetaker to a call

  1. Click the platform the meeting is on - Teams, Meet or Zoom
  2. Paste the meeting link. You don’t need the https:// - Parachute adds it. Can’t find the link? Click Can’t find your link? in the dialog for a short video showing exactly where your platform hides it
  3. Choose when it joins. Now sends the notetaker straight away. Schedule for later books it so it’s waiting to be admitted when your meeting starts
  4. Click Send Parachute Notetaker to meeting. Admit it from the meeting lobby if your platform asks

The notetaker records and transcribes the call, and your notes are ready shortly after the meeting ends.

Choose a template before the meeting

The meeting dialog includes a template picker, defaulting to your firm’s default template (or Auto, which picks the best fit from the transcript after the meeting). You can also change the template after the notes are generated. See Meeting note templates.

What you get

When the meeting ends, Parachute creates a meeting thread containing:

  • Meeting notes - a structured file note following your chosen template: summary, discussion, decisions, action items and open questions, in your firm’s format
  • Transcript - the full conversation with speaker labels
  • Audio - playback of the recording

Notes and transcript are real Word documents. They open in the editor, where you can revise them like any other document, and every regeneration is kept as a version so nothing is lost.

The first time you open a meeting note, a short tour points out the essentials: switching between notes and transcript, changing the template, renaming speakers, and downloading. Skip it any time; it only shows once.

Fix the speaker names

Transcripts label speakers automatically, but “Speaker 2” is not a file note you’d put on a matter. Open the transcript and click a speaker name to rename them - the change applies across the whole transcript.

Turn the meeting into work

From the meeting thread you can act on the notes directly:

  • Draft a follow-up email - Parachute drafts it from what was discussed, in your tone of voice
  • Save to matter - file the notes against the right matter, and push them to your practice management system if it’s connected
  • Log time - record the attendance against the matter in Smokeball or Clio

No practice management system? You can still download every transcript and meeting note as a document.

Download the notes

Click Download in the document header to export the notes or transcript as a Word document, ready to file wherever your firm keeps its records.

Make the notetaker your firm’s

Admins see a Get started checklist on the Notetaker page that walks through firm setup. Each step opens the right settings directly:

  • White label your notetaker - put your firm’s name and image on the bot that joins meetings, so clients see your firm, not ours
  • Set up meeting note templates - make generated notes follow your firm’s file note format. See Meeting note templates
  • Add meeting instructions - tell the AI how your firm likes notes written, in plain English. For example: “Use Australian spelling, flag advice given versus information only, and note follow-up actions with owners”
  • Connect your practice management system - link Smokeball or Clio to file notes and log time in one click

Use the Get started button in the page header to show or hide the checklist. It disappears on its own once everything is set up.

Notetaker minutes

Some plans include a monthly allowance of notetaker minutes, measured against the actual length of your meetings. The Notetaker page shows what’s left and when your minutes reset. If you’ve used your allowance, you can still schedule the notetaker for meetings on or after the reset date, and your existing notes stay available. See Billing for plan details.

Next steps

Was this page helpful?